Outlook add-in
Automatically deploy ECARD email signatures in Outlook — prerequisites, Microsoft licenses, installation, network and updates.
The Outlook add-in automatically inserts the ECARD signature into emails, without each employee having to copy and paste it. The signature follows the user's profile: when their information changes in ECARD, their signature stays up to date, across Outlook desktop, web and mobile (iOS/Android).
How it works
The ECARD add-in uses the standard Office/Outlook add-in mechanisms. It is deployed once from the Microsoft 365 admin center, to all or part of the organization. Once deployed, it applies to each user the signature assigned to them in ECARD.
Prerequisites
- A Microsoft 365 subscription with an active Exchange Online mailbox.
- A license compatible with centralized add-in deployment (detailed list in Install the add-in).
- A Microsoft 365 administrator role to perform the deployment.
- Network access to the ECARD domains (see Network configuration).
- An active profile and an assigned signature in ECARD for each targeted user.
Some Microsoft subscriptions don't include Outlook Desktop: on those licenses, the add-in is only available on Outlook Web (OWA).
The steps
- Install the add-in — deploy from the Microsoft 365 admin center and check your license compatibility.
- Network configuration — allow the ECARD domains (useful behind a proxy or firewall).
- Update the add-in — approve a new version from the Microsoft 365 console.
Benefits
- No manual copy-paste for employees.
- Always up-to-date signature: it automatically follows the profile.
- Centralized deployment for the whole organization, in a single operation.
- Consistency guaranteed across Outlook desktop, web and mobile.