Email signatures
Consistent, always-up-to-date email signatures managed from a single place for your whole team.
ECARD email signatures let you equip your entire organization with a consistent, up-to-date signature managed from a single place. No more mismatched signatures copied from colleague to colleague: you design one template and it fills itself in with each person's details.
How it works
- You design a signature template once.
- It fills in automatically with each employee's details through variables (name, job title, phone numbers, logo…).
- Everyone installs their signature in their mail client (Outlook, Gmail, Apple Mail) or via the Outlook add-in, which inserts it automatically.
Tip: an ECARD signature is an HTML fragment designed to survive copy-paste. It is not a newsletter — it stays clean and compatible with Outlook, Gmail and Apple Mail.
What you can do
- Create several variants of the same template (by context, team or entity).
- Show a campaign banner in the signature (see Campaigns).
- Send a test email to check the real rendering before deploying.
- Assign a signature to users, groups or teams.
- Archive / restore templates to keep a tidy library.
In practice: from template to inbox
- You create a template in Email signatures and compose it in the editor.
- You assign that template to the relevant people.
- Each employee installs their signature (copy-paste or add-in).
- On every send, the variables are replaced with the real profile details.
Example
A 50-person organization creates one "External signature" template. Each person's name, job title and phone are inserted through variables. When someone changes roles, you only update their profile: the signature reflects the change on the next installation (or automatically with the Outlook add-in).
Good to know
- The editor preview uses modern CSS and is not representative of the final rendering: always send a test email.
- The values shown come from each user's profile — keep them up to date.
- Feature availability depends on your plan.